Customer Experience Experts Wanted

Customer Service: Mastering Complaint Resolution and Service Recovery

You can find this training in our Learning Academy listed as

Part 4 of our Spa Concierge Finishing School.

Get your team trained in “extreme customer service” (just in time for the holiday rush.)

  • Are you confident in your employees’ ability to resolve guest complaints?
  • Do they know how to handle the inevitable issues that arise in a busy spa operation?
  • Are you certain that guests leave your spa satisfied?
  • When was the last time they received training in complaint resolution?

A great reputation has always been the best way to market a spa. But the internet has made superior customer service a crucial survival skill.

Web search is one of your top marketing modalities, and negative reviews can cost you thousands of dollars in lost revenue.

Our employee training webinar, “Moments of Truth: Mastering Complaint Resolution and Service Recovery” can give you a chance to economically and quickly get your team up to speed. The webinar is co-presented by Lisa Starr and Peggy Wynne Borgman. We include time for your questions at the end of the presentation.

Don’t let another month pass without inoculating your front line team against mediocre customer service, and common errors.

“The road to success is paved with mistakes well handled,” said the founder of Neiman Marcus. This webinar is designed to enable your front desk team to manage the inevitable mistakes and mishaps of a busy spa operation, while strengthening customer relationships and improving customer service. The adrenaline-charged moment when an upset customer complains is a make-or-break event for your business. Make sure your team doesn’t hide their heads in the sand–ensure that they will ride to the rescue of your reputation!

Agenda:
• Why your team must treat complaints as an opportunity
• 96% of your guests won’t complain; how to treat the 4% who do
• Using complaint resolution to improve relationships
• How online review sites have magnified the power of unhappy guests, and what to do about it
• Managing the “fight or flight” response when confronted by an upset customer
• The five steps to masterful complaint resolution
• Cultivating awareness: the ounce of prevention
• How to ask questions that get real answers from your guests
• Making it easy to complain
• How and when to apologize
• Helping the guest realize you’re “on their side”
• Avoiding the common mistakes of complaint resolution, including explaining, blame and scapegoating
• How to effectively manage a “venting” guest
• Techniques to improve your listening skills
• How to tell the difference between an upset and an abusive customer–and what to do about it
• Restoring a guest’s faith
• Making amends without giving away the store
• What most clients really want from “amends”
• The hidden danger in giving refunds too quickly
• What to do when your offer of amends is rejected by an upset guest
• How to prevent problems from recurring

Please check the Events and Learning Academy pages for our offered trainings.

 

ISPA

ISPA Day 2 Inspires & Motivates

Second full day of conference began with early morning  Professional Development Sessions.  Well, truth be told, it actually begins even earlier in the morning in the Precor Experience Center, or at the Greet the Day session, but due to the all of the parties and dinners the previous night, 6:30am does not have a lot of takers.  Excellent morning sessions were offered, including timely, actionable advice on using social media from Kathleen Turpel of Imaginal Marketing, who works with many beauty and spa businesses, and suggestions on incorporating stress management therapies into your life and spa menu from Brent Bauer, ISPA Board member and Mayo Clinic Associate Professor.

After the morning sessions, it was time to review and bid on Silent Auction items, which were incredibly numerous, and hit the show floor.  One of my interesting finds included Kumani Essentials, a new line of skin, body and haircare started by esthetician, massage therapist, aromatherapist and Spa Director Stacy Fader that is made with Fair Trade Certified shea butter, sourced in Burkina Faso.  These high-quality products allow spas to create effective signature treatments and address social responsibility concurrently.   Another new introduction is the Sidekick sunless tanning unit from Evolv, which along with advanced chemistry and engineering, offers the first-ever heated airbrush tanning technology.  Several vendors still had missing booths, due to a shipping snafu, but leave it to Boldijarre Koronczay of Eminence to turn that into a humorous marketing opportunity!

Afternoon Professional Development Sessions were all excellent, and I found myself bouncing among three topics; an up-to-the minute Global Trends panel moderated by Susie Ellis of SpaFinder and featuring Andrew Gibson, Liz Terry & Andrew Jacka; “Seven Financial Habits of Highly Successful Spas,” always timely and relevant financial advice dispensed by John Korpi and Ryan Crabbe, and a very informative Risk Management lecture by field experts Lori Wood and Tony Hirsch of the Resort Hotel Association.  All of these sessions were valuable, and in particular Ellis’s just released 10 trends to watch for 2011 gave us a taste of the year ahead.  Keep your eye out for the list, which is usually released in early December.  There were additional breakouts on social media and loyalty which were also reportedly terrific.  As usual, too many topics for one person to cover, you really do need to bring a team.

Our afternoon General Session featured the truly inspirational Doc Hendley, a tattooed bartender who, at the age of 30 started his own non-profit, Wine to Water, and to date his group has dug, repaired and sanitized drinking wells to supply water for 25,000 people in 5 Third World countries.  Hendley is a self-described “average guy” who took what he saw around him and turned it into something to benefit thousands of people and make a difference in the world.  His story of determination and willingness to undertake personal risk to accomplish his goal was one that made me think about the power that we all have within ourselves.

The 2010 ISPA Foundation Silent Auction took place after the general session, and raised more than $70k for the ISPA Foundation, which funds educational and research needs for the spa industry, and then everyone dispersed for more parties and dinners.

 

ISPA

Report from ISPA 2010, 20th anniversary edition.

Spa industry executives and vendors from around the globe are gathered in Washington D.C. for the 20th annual ISPA conference.  The conference is an annual “must-attend” for many due to the high quality educational breakouts, motivational keynotes, and networking opportunities.

Monday offered 10 Professional Development Sessions on a variety of topics.  Barry Moltz gave an impassioned presentation entitled “Customer Service is the New Marketing,” point being that now that customers are online talking about your business in so many channels, if you focus on providing high quality client experiences, the clients do the marketing for you.  Neil Ducoff gave a compensation presentation, and I was so happy to hear him mention the “sweet spot” of 30-35% of revenue for provider pay; as a country, we need to keep working on that.  There were other excellent presentations on marketing, communications, and menu engineering, and a “State of the Industry” session where ISPA shared 2010 performance statistics.  More on those in another blog!

The opening General Session is the first time during conference that all of the attendees convene in the same room, and we find a bag of spa products and goodies on each seat.  This year the bag was a little light on products, another sign of the tough economy, I suppose.  Or perhaps vendors do not feel that this mass giveaway is a worthwhile endeavor.  ISPA Chairwoman Jean Kolb greeted us, and then we enjoyed an unusual and inspirational story-telling session, using spoken words by Eric Saperston which were illustrated by the folky singing and guitar playing of Edwin McCain.  The message was, take the twists and turns your life journey presents you with and go with them.  Do what you love, follow your passion.  A story we’ve all heard before, but told in an imaginative way.

Following the General Session the Expo floor opened for the first time and we enjoyed wine and hor’s d’ouevres while greeting vendors and fellow conference attendees.  Some of the new innovations include a new treatment table, the Clodagh Libra, on which clients can receive manicures, pedicure,s facials and massages; skin and body products that smell and sound edible from Farmhouse Fresh; and exciting music management options from Imagesound Americas.

Tune in tomorrow for more on the ISPA Conference.

Oakworks Founder Jeff Riach shows off his wares